At Rogers, we recognize that success is determined by the strength and diversity of our people. We work together because we want to win together, and these e shared values guide and define our work:
:Simplify and innovate
:Take ownership of the what and the how
:Equip people to succeed
:Execute with discipline and pride
:Talk straight, build trust, and over deliver
Every day, we strive to build a brilliant digital future for Canadians. We work as one team, with one goal :serve our customers better.
Administrative Assistant / Business Sales Coordinator, Quebec
Imagine working for an exciting entrepreneurial company where employees are committed to meeting big challenges and making a real difference. Thats Rogers A leading communications and media company where people come to do great work. We are seeking an experienced professional who will be responsible for providing ytical support and sales coordination. Ideal candidates will enjoy the challenge of working in a fast:paced and ever:changing team environment and have the ability to build relationships with multiple stakeholders.
Role: Provide high:quality administrative and organizational support to the manager and leadership to help them focus their efforts on achieving the objectives of the corporate sales division
:Manage the calendar of the Regional Vice President and the VP, accounting for travel time and priorities, providing ongoing conflict:resolution, and immediately communicating all changes that may be required as a result of any adjustments that have been made.
:Plan business meetings, internal/external appointments and conference calls.
:Take calls and respond to various requests.
:Check, file and process incoming correspondence, and highlight items requiring immediate attention. Prepare and send replies on behalf of the Executive Vice:President.
:Manage complaints and forward them to the appropriate departments for timely processing and resolution.
Administrative management and staffing
:Assist the Human Resources department with job postings, ensuring that all forms and approvals are obtained.
:Obtain IDs, access cards and other items such as computers, workstations, telephones and equipment for new employees.
:Keep employee records up to date and confidential.
:Assist and guide assistants and other employees in their duties.
:Assist the Human Resources department during the evaluation process (wages, bonuses and letters).
:Assist the Human Resources department during the employee termination process (programs, credit cards, access cards, etc.).
:Provide appropriate support to other teams when an assistant is absent.
:Fulfill all other related administrative duties (processing mail, filing, printing, photocopying, office supplies, office equipment, visitor reception, etc.).
:Manage business relations with internal and external vendors (real estate, procurement).
:Keep the department's organizational chart up to date.
:Prepare presentations and other do ents carefully and accurately.
Travel and meeting coordination
:Use online tools to manage and plan business travel in accordance with corporate policies.
:Prepare travel itineraries.
:Prepare meeting agendas.
:Plan meetings and reserve rooms based on the audience and requirements.
:Verify and ensure that expenditures are consistent with corporate policies.
:In accordance with corporate policies, audit and reclassify expenditures made with the AMX corporate purchasing card.
:With the Finance department, review and validate current and future monthly expenditures.
Coordination of team activity
:Collaborate with regional sales teams on regional operating expense budgets: forecasting and roll:ups for promotional offers and sales initiatives, validation and processing of regional invoices and monthly tracking
:General administrative duties: shippi